Why are we updating the Roles and Permissions?
We are making these changes so that you will have more control over your individual roles and can better manage the visibility of learning groups in your organization.
What are the major changes?
Within the organization overview page, the list of invited learners will no longer be displayed to all company administrators. Learners will be divided into public and private groups.
The visibitily of learners and statistics for managers will be limited to ONLY those invited directly by them, or the private groups. The visibility of statistics will also be limited to those of the private group. All managers can view all information from public groups.
The role Company Administrator has the same roles and permissions as the Company Owner. The initial Company Owner can designate these roles within their company.
What is the difference between a public and private group?
Public groups are lists of learners, whose information is available to all managers. These include learner information and learners’ statistics.
Private groups are lists of learners invited by specific managers. These private groups can only be viewed by the respective creators of the private group and administrators.
What are the roles and what can they access?
There are four roles with different accessibility permissions.
Company Owner - this individual has access to all administrative rights. These rights cannot be changed. The Company owner also selects the accessibility criteria for all other roles.
Company Administrator - individuals with this role have all of the rights and permissions of a Company Owner. Managers can request to become a Company Administrator from their Company Owner.
Manager - the majority of the company administrators will have the role of manager. The manager can invite, create and manage learning paths, create and manage user groups, and have access to the company space. However, their access to user lists and statistics are limited to the private groups with the user lists that the manager invited. The managers can access all the information for public groups.
Content Creator – The Content Creator role is designed for users who are responsible for producing and managing learning content within the platform.
This role has access to the Learning Management section, including:
Creating and editing Learning Paths, Company Courses, and Events
Activating, duplicating, deleting, or saving content drafts
Assigning public user groups to their content for visibility purposes
Restrictions:
Cannot access or manage Users, User Groups, or license settings
Cannot invite learners or modify learner permissions
Ideal for team members focused solely on content creation, without administrative responsibilities in user or license management.
Learner - this individual does not have access to any administrative rights. They only have access to the learners dashboard.
Who can edit the access permissions for the roles?
The Company Owner and the Company Administrator can edit the roles and permissions. The Company Administrator is selected by the Company Owner.
The respective customization can be made or changed at any time.
Role changes are always valid immediately after saving the page.