Within the company area, two export functions are available to help you work with user data outside the platform, for example to compare data with internal HR or IT systems, clean up licenses, or review group memberships. 📊
Who has access to the export?
The export function is available to the Owner, Admin, and Manager roles.
Every export is automatically logged in the Audit Log, so it's always traceable who exported which data and when.
1. Export from User Management
Here's how:
- Open the Users area.
- Click "Export user list" in the top right.
- Confirm the dialog by clicking "Export user list".
- The file is automatically downloaded as a CSV file.
The exported file includes the following fields:
- Email / ID
- First name
- Last name
- Status
- Department
- License provider email
- Invitation date
This export is especially useful for:
- license cleanup
- checking user status
- general review and tracking of user data
- reporting outside the platform
Important note on data protection: The exported CSV file may contain sensitive data. Please make sure it is handled confidentially. 🔒
Note: No additional filter options are currently available for this export, the full user list is always exported. User group assignments are currently not included in the export.
2. Export from User Groups
Here's how:
- Open the User Groups area and select the group you want.
- In the detail view, switch to the "Members" tab.
- Click "Export user list" in the top right of the member list.
- The group's member list is downloaded as a CSV file.
This export helps you:
- check who is currently assigned to a group
- clean up group memberships
- verify that groups are set up correctly
- prepare new assignments or changes outside the platform
Note: Assigned learning paths are currently not included in the group export.
If you have any questions about the export or the data it contains, feel free to reach out to our Support team.